Badass Team Meetings – Monthly Mastermind November 2025
Download Resources Below
Badass Team Meetings – Parking Lot
Badass Team Meetings – Secretary Minutes
Badass Team Meetings – PPT Template
Lisa Faast led a discussion on effective team meetings, emphasizing the importance of regular communication and frameworks to streamline processes. She highlighted the benefits of having structured meetings, including daily huddles, weekly roundups, monthly deep dives, and quarterly workshops. Lisa stressed the need for clear agendas, active participation, and rotating roles to foster engagement and leadership. She also introduced the concept of “payroll notes” for important updates and the use of Slack for timely communication. The session concluded with a reminder to buy summit tickets and utilize office hour calls for additional support.
Action Items
- [ ] @Lisa Faast – Buy summit tickets from inside the membership site.
- [ ] Reach out to the team or Mike for office hour calls on Tuesdays at 10am or Monday-Friday at 2pm Central.
- [ ] Use the AI bot on the website to get help finding things or asking questions.
Outline
Badass Team Meetings Introduction
- Lisa Faast begins the meeting by sharing her screen and mentioning her current location due to a flight cancellation.
- The focus of the meeting is on improving team meetings, especially as the new year approaches.
- Lisa emphasizes the importance of regular team meetings for communication and mentions the framework she will share.
- She encourages participants to buy summit tickets from the membership site and highlights the upcoming summit’s significance.
Importance of Regular Team Meetings
- Lisa discusses the challenges of organizing team meetings, especially for larger teams with varying shifts.
- She mentions the importance of communication and the various communication tips she will share.
- Lisa reminds participants about the office hour calls available for additional support.
- She introduces the concept of the patient life cycle and how team meetings can impact every stage.
Rules of Engagement for Staff Meetings
- Lisa outlines the rules of engagement for staff meetings, emphasizing the importance of a safe and welcoming environment.
- She stresses the need for curiosity and judgment-free zones in team meetings.
- Lisa advises participants to reiterate the rules of engagement in every meeting to ensure everyone feels safe.
- She highlights the importance of active participation and rotating roles to keep team members engaged.
Examples of Team Roles and Responsibilities
- Lisa provides examples of different roles in team meetings, such as the Meeting President, Secretary, and Treasurer.
- She explains the responsibilities of each role, including taking notes, updating KPIs, and managing the parking lot for action items.
- Lisa emphasizes the importance of delegating tasks to team members to improve communication and participation.
- She mentions the use of technology, like Otter or AI, to assist with note-taking and summarization.
Agenda and KPIs in Team Meetings
- Lisa advises having a clear agenda for every meeting and distributing it to participants in advance.
- She provides examples of agenda items, such as old business updates, new business discussions, and KPI reporting.
- Lisa emphasizes the importance of tracking and reporting KPIs to drive operations and performance.
- She suggests using open floor time for team members to bring up any issues or ideas.
Shout Outs and Closing Meetings
- Lisa recommends including a shout-out segment in team meetings to recognize team members’ achievements.
- She advises participants to prepare shout-outs in advance to ensure everyone gets recognized.
- Lisa explains the importance of closing meetings effectively, including a quick rundown of action items and follow-up emails.
- She mentions the use of different communication styles, such as email, printed agendas, and verbal updates, to reach all team members.
Using the Framework for Various Meeting Types
- Lisa explains how the framework can be used for different types of meetings, including daily huddles, weekly roundups, monthly deep dives, and quarterly workshops.
- She suggests starting with daily huddles to build communication and then gradually adding other types of meetings.
- Lisa emphasizes the importance of consistency in communication and the need to adapt the framework to different team sizes and schedules.
- She highlights the benefits of having both short and long meetings to address different needs and topics.
Alternative Communication Methods
- Lisa discusses the use of alternative communication methods, such as payroll notes and Slack, for important updates between scheduled meetings.
- She explains the concept of payroll notes, where important updates are shared with employees along with their paychecks.
- Lisa mentions the use of Slack for teams with varying schedules to ensure timely communication.
- She advises against using text messages for work-related communication to avoid intruding on employees’ personal time.
Building Trust and Communication
- Lisa emphasizes the importance of building trust through regular communication and open channels.
- She explains that trust allows team members to feel safe and vulnerable, leading to better communication and problem-solving.
- Lisa advises participants to start laying the groundwork for high trust by implementing regular team meetings and communication.
- She concludes by encouraging participants to reach out for support and reminding them of the upcoming holiday week schedule.